College Planning

It is important to know that 504 plans and IEPs do not transfer with the student to college and no longer apply once a student receives their diploma. IEPs only apply through high school. While protections of Section 504 of the Rehabilitation Act apply in postsecondary settings, colleges do not develop or implement a written “504 plan.”

Because the Americans with Disabilities Act’s (ADA) definition of disability differs from that in the Individuals with Disabilities Education Act (IDEA), a student who has had special education services in high school will not necessarily be eligible for accommodations in a postsecondary program. Each student’s eligibility to receive accommodations is determined by the postsecondary program on a case-by-case basis based on the ADA’s definition of disability – a physical or mental impairment that substantially limits one or more major life activities.

The Family Educational Rights and Privacy Act (FERPA) is a federal law that gives parents of students in elementary and secondary schools (excluding those schools who do not receive federal funding) certain rights pertaining to their child’s education records. Among other things, FERPA gives parents the right to have access to their child’s school records.

One aspect of FERPA that tends to take families by surprise is that “ownership” of the educational data switches from the parent to the student once a student turns 18, or younger than 18 upon enrollment in a postsecondary institution (regardless of who is paying the tuition or the presence of a disability). This means that once a student attends college, the parent no longer has an automatic right to see data such as grades. Permission for that access needs to be granted in writing by the student and still may not be honored by the school.

Many parents of students with disabilities have learned the basics of the Individuals with Disabilities Education Act (IDEA). However, they are often less familiar with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act, the laws that ensure students with disabilities have equal access to postsecondary education

It is important that students and their parents and other advocates become knowledgeable about their rights and responsibilities in postsecondary education. Although protections exist, students have considerably more responsibility in postsecondary education to request their own accommodations. This responsibility is ongoing. For many students with disabilities, good self-advocacy skills are the key to success, and knowing their rights is one essential element of effective self-advocacy.

In order to be eligible for accommodations and be protected from discrimination at the postsecondary level, a student must be “otherwise qualified ¹” to attend the postsecondary institution. That is, they must meet the admissions requirements for all students. Under the ADA programs are required to modify their policies, practices, or procedures to make them accessible. An example of such modifications could include substituting specific courses. However, modifications of policies and practices are not required when they would fundamentally alter the nature of the service, program, or activity. Fundamental alteration would likely occur by waiving prerequisite classes required before a student could take core college level classes.

If students do not require any accommodations, they can choose to keep information about their disability private. If they need accommodations because of their disability, however, students must disclose in order to receive them. It is a student’s responsibility to make their needs known in advance.

Postsecondary programs may not discriminate on the basis of disability, but they may and likely will request documentation of a disability when accommodations are requested. If a person has a visible disability (such as being blind or deaf or using a wheelchair), no further documentation may be necessary. For those with hidden disabilities, such as learning disabilities, mental health disorders, or chronic health conditions, it is reasonable and appropriate for a program to request current documentation to establish the validity of the request for accommodations and to identify the accommodations needed.

Documentation should be completed and signed by a professional familiar with the applicant and the applicant’s disability, such as a physician, psychologist, special education evaluator, or rehabilitation counselor. It should verify the disability and suggest appropriate accommodations. If previous documentation exists, it will likely be sufficient if it is current (usually less than three years old). If no current documentation is available, it is the responsibility of the student to have new documentation prepared. This can sometimes mean paying to have a new evaluation done. Be sure to check with the Disabilities Services Office (DSO) prior to enrollment regarding requirements, timeline, process, etc.

Students, not their parents, are responsible for taking the lead in requesting needed accommodations. Students must first disclose their disability to the DSO at the college and request accommodations. They should do this before classes begin. Depending on the individual and the college’s requirements, they may ask for documentation of the disability (see above). The student, staff at the DSO, and sometimes professors will then collaborate to determine the academic adjustments and auxiliary aids necessary for the student to access the program of study. Professors may be involved in the “interactive process” when determining and negotiating reasonable accommodations. Colleges have different processes when it comes to communicating approved accommodations with professors. Often a letter of accommodation is written but it may be the responsibility of the student to deliver the letter and communicate directly with the professors.

A college must ensure that the programs it offers, including extracurricular activities, are accessible to students with disabilities. Postsecondary programs can do this in a number of ways, including providing aids and services necessary for effective communication and by modifying policies, practices, and procedures when necessary for equal access.

Qualified interpreters, assistive listening systems, captioning, TTYs, qualified readers, audio recordings, taped texts, Braille materials, large print materials, accessible online materials, and adapted computers are examples of auxiliary aids and services that provide effective communication. Such services must be provided unless doing so would result in a fundamental alteration of the program or would result in undue financial or administrative burdens.

Modifications to classroom policies or practices will vary, based on the individual student’s needs. Some examples include:

• Rescheduling classes to an accessible location
• Using early enrollment options to allow time to arrange accommodations
• Providing a syllabus prior to the beginning of class
• Clearly communicating course requirements, assignments, due dates, grading criteria both orally and in written form.
• Providing outlines or summaries of class lectures
• Allowing students to use note takers or record lectures
• Allowing part-time students with disabilities, whose disability prevents them from taking a full-time course load, to qualify for financial aid
• Allowing a student extended time to complete a test or to complete a test in a distraction-free space
• Allowing a student to use a reader or scribe

Colleges are not required to provide tutoring, social supports, or personal care assistance for students with disabilities. Many colleges have campus-wide tutoring programs and social opportunities to meet people and make connections. Some colleges offer a wide variety of supports while others offer just the basics. When touring potential colleges, it is important to ask questions and learn about the resources provided to students with disabilities and all students in general.

Problem-solving can happen at many levels at college. As a first step, a student may wish to meet with the professor during their office hours or other one-on-one setting in order to clarify the need for the accommodation and make a personal connection. Students may also wish to include someone from the disability services office to help mediate the conversation and share the rationale for the approved accommodation. Sometimes a professor may offer an alternative accommodation that is agreeable to the student and doesn’t alter the program of study.

If problem-solving techniques do not work, there are some steps to take when a student feels they are experiencing discrimination. Each school must have grievance procedures or a way to file a complaint with the hope of an equitable resolution. Make sure to read the student handbook to verify these procedures and follow the appropriate steps.

Nearly every college has someone on staff called a Section 504 Coordinator or ADA Coordinator. Contact this person with your questions about the process or to file a complaint.

A student can also file a complaint with the Office for Civil Rights (OCR) if they are not satisfied with the results of the complaint filed with the college or at any time.